Practical systems for the parts where customers slip through.
Each one is a real service we deliver, scoped in writing after a free 30-minute audit. Starter options are available for small businesses.
Lead capture and follow-up
Forms, email, and SMS pipelines that reply in minutes and route the right contact to the right person.
Missed-call recovery
When the phone rings and no one picks up, a text goes out, the call is logged, and the lead is re-engaged.
Booking and reminders
Online booking, confirmation, reminders, and no-show recovery that cut the empty chair problem.
Review requests
Automatic, well-timed review asks that build your reputation without nagging customers.
Client onboarding
Intake forms, welcome sequences, document collection, and kickoff workflows for new clients.
Internal operations cleanup
Reporting, dashboards, handoffs, and back-office workflows that stop relying on memory and email threads.
Plus custom AI systems scoped to the tools you already use, not a DIY platform you have to learn.
From a 30-minute audit to a working system.
Free 30-minute audit
We listen, look at your current flow, and name the leak in plain English.
Written proposal
You receive a written proposal with a custom price and a fixed scope. You approve before any paid work starts.
Build, approve, hand off
Most systems are live in 7–14 business days. You approve at every step. We tune with you for 14–30 days, then retain or hand off.
Service businesses that depend on the phone, the form, or the appointment.
Home services
HVAC, plumbing, electrical, roofing, cleaning, pest control.
Professional services
Legal, accounting, consulting, real estate, financial advisory.
Health and wellness
Dental, chiropractic, med-spa, fitness, therapy.
Local retail and hospitality
Salons, studios, restaurants, small retail.
Operations teams
Teams that depend on calls, forms, bookings, and follow-up running on time.
If your business depends on the phone ringing, the form being answered, or the appointment being kept, we can help.
Done-for-you. Scoped in writing. Right-sized.
Done-for-you
We design, build, integrate, and maintain. No DIY platform access on your end.
Scoped in writing
Pricing and scope in a written proposal before any paid work starts.
Right-sized
AI where it helps, automation where it works, better systems where they matter. No over-building.
Pick a 30-minute slot.
We will look at your current setup and tell you whether a written proposal makes sense.
Prefer email? ai@kaiacom.com · or call (623) 301-KAIA.
Questions owners ask before they automate.
How fast can we launch?
Most lead capture, follow-up, and booking automations are live in 7–14 business days after the proposal is signed. Custom systems take longer. Estimates, not guarantees.
Do you publish pricing on the website?
No. Every system is custom. Pricing is in the written proposal after the free audit. Starter options are available for small businesses.
Will this replace my staff?
No. We automate the repetitive follow-up, reminders, and routing so your team can focus on closing, complex questions, and relationships.
What if I already have a CRM or scheduling tool?
We integrate, not replace. The audit tells us what stays, what gets configured, and what needs to change.
Is client infrastructure included?
No. Any third-party tools, API usage, hosting, or subscriptions are scoped into the written proposal. Nothing is assumed to be on us.
What businesses do you work with?
Service businesses, client-based businesses, and operations teams that depend on calls, forms, bookings, and follow-up. Examples: home services, professional services, health and wellness, local retail.
Is my data secure?
Yes. Encrypted in transit, scoped access to the tools you approve, and no data sharing beyond the integrations you authorize.
Can I cancel?
Yes. Retainers run on a short initial term, then month-to-month. One-time build packages end when the work is done.
Send a 30-minute audit request.
Tell us about your business. We will review it personally and send a 1-page summary naming the leak in plain English — and a written proposal with a custom price and a fixed scope, before any paid work starts.
What happens next:
- You submit the form (about 60 seconds)
- We review your business and send a 1-page audit summary
- If a fit, you receive a written proposal with a custom price and a fixed scope
- You only sign before any paid work starts